• videocam Live Webinar with Live Q&A
  • calendar_month December 1, 2026 @ 1:00 PM ET/10:00 AM PT
  • signal_cellular_alt Intermediate
  • card_travel Health
  • schedule 90 minutes

Challenges in Negotiating Clinical Trial Agreements: Research Rights, Privacy, Risk Allocation, and AI

Structuring Key Provisions

About the Course

Introduction

This CLE webinar will examine practical challenges in drafting and negotiating clinical trial agreements (CTAs), including identifying the proper contracting parties, protecting research assets, addressing privacy and retention obligations, allocating risk, and managing AI use and secondary uses of data.

Description

Effective CTA negotiations begin with identifying the entities undertaking the study and their respective responsibilities. Counsel must also reconcile sponsors' interests in confidentiality and intellectual property with institutions' publication rights and academic interests, while defining rights to specimens and associated data.

Privacy and record-retention provisions raise questions that extend beyond study completion. What information may be transferred or reused? Who must retain records, for how long, and who will have access? The CTA should establish clear responsibilities that support study requirements and permitted future uses.

Indemnification, compensation for subject injury, limitations of liability, and insurance often present some of the most difficult negotiating issues. These provisions must be considered together to identify gaps in protection, conflicting obligations, and risks that a party may be unable to control or insure.

AI use and secondary uses of data introduce additional considerations. Counsel must assess whether existing provisions adequately address these activities and what further protections are needed concerning data access and use, model training, intellectual property, privacy, oversight, and responsibility for resulting risks.

Listen as our panel of healthcare and life sciences attorneys offers practical approaches to resolving competing priorities and drafting coordinated, workable CTA provisions across these areas.

Presented By

Julie Kvedar
Attorney
Ropes & Gray

Ms. Kvedar practices in the firm’s U.S. healthcare and European life sciences groups, with a focus on both U.S.-based and cross-border regulatory compliance matters. She regularly advises healthcare and life sciences clients on data privacy and clinical research requirements, government investigations, and regulatory compliance obligations under state, federal, and international law. Ms. Kvedar advises clients on cross-border transactions and regulatory compliance matters spanning the United States, the European Union, the United Kingdom, Oceania, and Asia; U.S.-based clients on the application of the European Union’s General Data Protection Regulation to their research and health care operations; clients on healthcare-related investigations conducted by the New York State Attorney General and other government agencies; healthcare organizations regarding compliance with HIPAA and state data privacy laws, federal and state fraud and abuse laws, telehealth regulations, and state data breach notification requirements; and clients during healthcare transactions in the medical device, physical therapy, women’s health, clinical research, pharmaceutical, and health care software industries.


Katherine Leibowitz
Co-Founder & Managing Member
Leibowitz Law

For nearly 30 years, Ms. Leibowitz has worked with sponsors, service providers, technology vendors and sites on their clinical trials, addressing FDA regulatory compliance, fraud and abuse, intellectual property, data rights, HIPAA, privacy, general contract law, industry trends and litigation risk management. Her clinical research practice focuses on CTA and budget negotiations, subject injury, informed consent, HIPAA, reimbursement, insurance, CRO MSAs, core lab services, financial disclosure, Sunshine Act, DSMB/CEC, consulting agreements, software and data licensing and development, EDC and website terms of use. Ms. Leibowitz also provides broad support to technology and digital health companies, including clickwraps, sales agreements, BAAs, privacy, consumer protection, artificial intelligence and guidance on website operations and business matters. Before co-founding Leibowitz Law, she spent 17 years at Hogan Lovells.

Kate Duffy Mazan
Member
Clinical Technology Transfer Group, PLLC

For the past 20 years Ms. Mazan has practiced exclusively in the area of food and drug law with an emphasis on the regulation of clinical research. In private practice she has assisted a variety of companies and institutions in complying with federal and state laws and regulations governing the conduct of clinical trials. Ms. Mazan has extensive experience in the negotiation of clinical trial agreements and the regulatory review of clinical research practices. Prior to entering private practice, she worked for nine years at the National Cancer Institute (NCI) within the National Institutes of Health. As a technology transfer professional at NIH she managed the intellectual property portfolio of NCI’s Natural Products Branch, negotiating CRADAs and international agreements with countries in Africa, Central and South America, and the Pacific rim. Ms. Mazan also worked with scientists from several other institutes within NIH to develop a wide range of technology.

Credit Information
  • This 90-minute webinar is eligible in most states for 1.5 CLE credits.


  • Live Online


    On Demand

Date + Time

  • event

    Tuesday, December 1, 2026

  • schedule

    1:00 PM ET/10:00 AM PT

I. Proper contracting parties

II. Confidentiality

III. Publication

IV. Intellectual property

V. Specimens

VI. Data privacy

VII. Record retention

VIII. Indemnification

IX. Subject injury

X. Limitation of liability

XI. Insurance

XII. AI

XIII. Secondary use of data

The panel will review these and other key issues:

  • How does organizational structure affect the identification of proper contracting parties and their responsibilities?
  • How can confidentiality, publication, and intellectual property provisions protect the parties' interests while supporting legitimate research and disclosure?
  • What rights and restrictions should govern specimens, associated data, future research, and secondary uses?
  • How should privacy provisions address data flows and the parties' compliance responsibilities?
  • What retention, access, and return or destruction obligations should apply during and after the study?
  • How should indemnification and subject injury provisions allocate responsibility for study-related claims and participant injuries?
  • How should limitations of liability and insurance provisions work together, and where can gaps in protection arise?
  • What contractual protections should address AI use, including model training, outputs, oversight, and liability?